Administrative Assistant in Human Resources and Corporate Services Division/ Human Resources Unit/Personnel Administration Sector/Remuneration and Benefits Team

• to verify and manage personal files of Frontex staff (including paper and electronic filing and archiving/registering new documents)
• to encode data in HR information systems
• to assist in onboarding of new staff members
• to prepare certificates, draft e-mails, assist in the flow of all working documents
• to monitor functional mailboxes and communicate with internal and external parties;
• to provide administrative support in general administrative procedures on the specific HR subjects;
• to support in drafting notes, letters, reports and follow ups on documents;
• to perform basic administrative tasks as copying, scanning, etc.

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 71,82€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Application deadline: until 29.09.2025

Please be advised that only resumes in English will be considered.