Purchasing Operations Specialist (m/f/d)

The position of PO Specialist is a key contributor to an overall operations efficiency of Purchasing department and its high standards. The objective of the role is to provide high quality of services to martkets by: timely processing high volume of incoming tickets and keeping high accuracy according to the existing Policies and Procedures. Providing support to the other team members within and outside of the team. Supporting  analysis of the team reporting data related to scope of responsibilities. Identifying process gaps. Participating in transitions, testing, and improvement initiatives. Awareness of internal controls, JSOX requirements, and P2P cooperation practices is essential.

• Operations
  • Accurately process high volume of transactions within variety of platforms/operational systems in line with existing SOPs and Company Policies and Procedures; meet KPIs and other targets
• Query Support/Issue Resolution
  • Ability to analytically review and respond to requests in a timely, professional and efficient manner to support the continuing effort of delivering outstanding service
  • Ability to identify potential escalation risk and flagging it via proper channels (to expert, TL)
  • Ability to identify system and process related issues and to escalate to the proper teams using dedicated channels
• Team Performance
  • Organize own workload to meet daily targets
• Compliance
  • Awarness and understanding of the procedures and policies including JSOX controls
  • Awarness of segregation of duties, audit requirements and internal control standards
• Team Engagement
  • Active participation in team meetings/huddles
  • Supporting onboarding of newcomers
  • Understanding and following P2P cross-team cooperation best practices
• Reporting
  • Support & analysis of the team reporting data related to scope of responsibilities
• Improvements
  • Ability to identify process gaps
• Projects&Transitions
  • Supporting transitions and other projects. Performing testing activities
• Other (if applicable)
  • Manage various tasks, projects and trainings as they arise and upon manager’s request

• Ongoing or complete University Degree (a Plus if in Accounting/Finance area)
• 1+ year in P2P department
• English (B2+)
• Microsoft Office good working knowledge
• General understanding of E2E P2P process
• ERP system working knowledge (preferance in SAP)
• Good analytical and problem-solving skills
• Ability to work in dynamic and fast changing environment
• Attention to detail and accuracy
• Ability to work under pressure and against challenging deadlines
• Ability to absorb knowledge quickly (fast learner) 
• Effective communication skills
• Ability to work independently and manage own workload
• Ability to identify and raise potential risks
• Team oriented
• Comfortable working in a multinational crossfunctional setup
• Readiness to work with repetitive tasks
• Operational training of new-comers in your area of responsibilities

• Competitive pay and attractive annual bonus
• On-going development opportunities in multinational environment, wide variety of projects, ambitious goals and independence in achieving them. Promoting from within culture
• Freedom with responsibility (we trust your competencies, ability to manage your time and your scope of work)
• Lot of flexibility in terms of work arrangements (work from office or from home)
• Private medical care (various options to choose) and life insurance
• Employee pension and savings programs
• JTI Family Leave Benefit – including extended paid paternity leave and fully paid maternity leave
• Multisport card, foreign languages classes
• Wide variety of trainings, webinars and professional courses on our e-learning platforms, including sponsored certification programs (for employees fulfilling the admission criteria)
• Modern office with traditions (Art Norblin Factory) in convenient location, equipped with a library, mindfulness zone, spacious kitchen, garden terrace, massage chairs and underground bicycle parking
• Working in a diverse and inclusive organization of over 40 different nationalities